Backing up Microsoft 365 is critical for data protection. While Teams content has its own complexes, you can still secure the rest of your data. Here’s a simple guide to Ensure your information stays safe.
Why Backup Microsoft 365?
Microsoft 365 doesn’t provide full-scale backups by default. It censors uptime and disaster recovery, but not long-term archive. That’s where third-party backup solutions come in. They protect against accidental deletion, ransomware, and policy gaps.
What Can You Backup in Microsoft 365?
Even without Teams, there’s a lot you can save:
- Outlook (Emails, Calendars, Contacts)
- OneDrive for Business
- SharePoint Online
- Exchange Online Public Folders
These services hold most of the critical data your team uses every day.
Best Tools to Backup Microsoft 365 (Excluding Teams)
Many solutions offer selective service backups. You can skip Teams but still cover core apps.
1. Shoviv Backup for Microsoft 365
Shoviv provides reliable protection for Exchange, SharePoint, and OneDrive. You can schedule backups and store them locally or in the cloud.
2. Acronis Cyber Protect
Acronis allows you to back up Microsoft 365 apps with strong anti-ransomware features. It’s user-friendly and scalable.
3. Altaro Office 365 Backup
This tool lets you back up and restore Exchange and OneDrive. It skips Teams, making it ideal for focused data protection.
4. ManageEngine RecoveryManager Plus
A robust option to back up Exchange Online and SharePoint. It offers granular recovery and easy scheduling.
How to Perform a Microsoft 365 Backup Without Teams
Follow these basic steps to create a secure backup:
Step 1: Choose Your Backup Provider
Pick a tool that supports your required apps. Ensure it meets compliance and security standards.
Step 2: Authenticate Your Microsoft 365 Account
Log in with admin credentials. Grant permits to access the services you want to back up.
Step 3: Select Services to Back Up
Exclude Teams if desired. Choose Exchange, SharePoint, and OneDrive. Customize backup frequency.
Step 4: Define Storage Location
Store backups on your server, external drives, or secure cloud storage. Always Encrypt your data.
Step 5: Monitor and Test
Regularly check backups for consistency. Test Restoration to Ensure data is usable in emergences.
What About Teams Data?
Although Teams data isn’t backed up directly, some elements are stored in other apps:
- Chat files are saved in OneDrive
- Channel files go to SharePoint
Still, conversations and configurations may not be fully protected. Use Teams-native export tools or compliance options if needed.
Backup Frequency Matters
Daily or real-time backups reduce data loss risk. Schedule backups during low-traffic hours to minimize performance issues.
Compliance and Retention Policies
Always align backups with your organization’s compliance rules. Keep retention policies in place to meet legal requirements.
Conclusion
Backing up Microsoft 365 (excluding Teams) is easy with the right tools. You can secure emails, documents, and critical files. Skip Teams if it’s not essential to your backup plan. But don’t skip the backup itself—your business depend on it.
Helping Resources:
5. Export Office 365 Mailbox to PST